Privacy Notice: Allotments

Service being provided 

Provision and administration of Worcester City Council allotments including marketing.

Categories of personal data we need to collect

  • Name
  • Address
  • Contact Details
  • Financial
  • Date of Birth
  • Personal Documentation (e.g. Passport/Driving License)

Categories of ‘special’ personal data we need to collect

  • Disability
  • Medical

Consequences of failing to provide personal data

If you do not provide the required personal data it may delay or prevent us from processing your allotment application as well as any concessions you maybe entitled to.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at


Malvern Hills District Council is a Data Processor supporting this purpose.

Purpose of Processing & Lawful Basis 

  • Service Delivery
  • Service planning/Improvement
  • Prevention or Detection of Fraud/Crime 

Our legal basis for using your personal data is either:

Data subject has given their consent
Entering or performing a contract with the data subject

Where you consent to photos being used for marketing purposes you can withdraw your consent at any time by contacting

Our legal basis for using your Special Categories of data is:

Substantial public interest

Who we share the information with

Allotment site representatives (public volunteers)

Allotment Forum (other allotment users)

Photos are used to market the Council’s allotments and these images will go into the public domain.

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

Your Right to be Informed
Your Right to Access your personal data
Your Right for us to Rectify your personal data
Your Right to have your personal data Erased
Your Right to Restrict our processing of your personal data
Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:
Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,