Civic Services Privacy Notice

Service being provided

Civic services including coordination and support of mayoral activities and the arrangement of civic events.

Categories of personal data we need to collect

Name

Address

Contact Details

Financial

Photos

Categories of ‘special’ personal data we need to collect

Disability

Medical

Consequences of failing to provide personal data

If you do not provide the required personal data we may be unable to fulfil a Mayoral booking or arrange a civic event.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at data.protection@worcester.gov.uk  

Malvern Hills District Council is a Data Processor supporting this purpose.

Purpose of Processing & Lawful Basis

Service Delivery

Service planning/Improvement

Our legal basis for using your personal data is:

Performance of a task carried out in the public interest

Our legal basis for using your Special Categories of data is:

processing is necessary to protect the vital interests of the data subject

processing is necessary for reasons of substantial public interest, processing is necessary for archiving purposes in the public interest

Who we share the information with

Information about the current Mayor of Worcester as well as the names and terms of office of previous Mayors are made publically available via the Council’s website.

We also share details of Mayoral bookings with the press/media which may include the names of other attendees.

Malvern Hills District Council to facilitate payments.

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: data.protection@worcester.gov.uk,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF