Homes for Ukraine Privacy Notice

Service being provided 

Provision of Grant Funding under the Homes for Ukraine Scheme

Categories of personal data we need to collect

• Name
• Address
• Contact Details
• Financial
• Date of Birth
• Gender
• Children/Dependants
• Personal Documentation (e.g. Passport/Driving License)
• Linked Identifiers (e.g. National Insurance Number/Driving License Number)

Categories of ‘special’ personal data we need to collect

• None

Consequences of failing to provide personal data

If you do not provide the required personal data, it may delay or prevent the grant funding under Homes for Ukraine Scheme from being provided.

Data Controller and Processors

The Data Controller is Worcester City Council, Worcestershire County Council, the Ministry of Housing and Communities and Local Government (MHCLG) and the Home Office.

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Purpose of Processing & Lawful Basis 

• Service Delivery
• Service planning/Improvement
• Provision of Grant Aid
• Prevention or Detection of Fraud/Crime

Our lawful basis for using your personal data is:

• Article 6(1)(e) of the UK GDPR – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Who we share the information with

We may share your data with external parties who are working to deliver the Homes for Ukraine visa sponsorship scheme, for the purpose of matching potential sponsors with visa applicants, applicants with suitable accommodation and undertaking welfare and housing checks as well as grant aid and any other support. This currently includes:

• Worcestershire County Council (via the Dashboard System, the Foundry System and directly with officers as required)
• MHCLG & the Home Office (both via the Foundry System for the case management of guests, hosts and grant payments)
• Other Local Authorities if the guest moves from or to another authority.

Please note that where we may share your data externally, that organisation will take on responsibility for your data at that point, and you should refer to their own privacy notice for details on how they will process your data

How long we hold your information

As instructed by the MHCLG, we shall delete relevant personal data within 2 years of the closure of the scheme unless MHCLG and the Home Office identifies that its continued retention is unnecessary before that point.

In accordance with government guidance, we shall delete information revealed by a DBS Check six months after the return of the check.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed.
• Your Right to Access your personal data.
• Your Right for us to Rectify your personal data.

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,
Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester

WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF