Privacy Notices

Service being provided

Civic services including coordination and support of mayoral activities and the arrangement of civic events.

Categories of personal data we need to collect

Name

Address

Contact Details

Financial

Photos

Categories of ‘special’ personal data we need to collect

Disability

Medical

Consequences of failing to provide personal data

If you do not provide the required personal data we may be unable to fulfil a Mayoral booking or arrange a civic event.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.  

Malvern Hills District Council is a Data Processor supporting this purpose.

Purpose of Processing & Lawful Basis

Service Delivery

Service planning/Improvement

Our legal basis for using your personal data is:

Performance of a task carried out in the public interest

Our legal basis for using your Special Categories of data is:

processing is necessary to protect the vital interests of the data subject

processing is necessary for reasons of substantial public interest, processing is necessary for archiving purposes in the public interest

Who we share the information with

Information about the current Mayor of Worcester as well as the names and terms of office of previous Mayors are made publically available via the Council’s website.

We also share details of Mayoral bookings with the press/media which may include the names of other attendees.

Malvern Hills District Council to facilitate payments.

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Service being provided

Development management services including:

• Making decisions and providing advice on planning applications
• For the purpose of providing pre-application advice and assistance
• To deal with planning appeals
• Monitoring development

Entering legal agreements, serving notices and promoting the best use of land

Categories of personal data we need to collect

• Name
• Address
• Contact Details
• Financial

Categories of ‘special’ personal data we need to collect 

If you do not provide the required personal data it may delay or prevent us from processing your application or request for advice.

Source of data

If we have not received your information directly we get it in two ways. It is either supplied to us via a planning agent on your behalf or if submitted electronically we receive it from The Planning Portal a third party website.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Purpose of Processing & Lawful Basis

Service Delivery
Service planning/Improvement

Our legal basis for using your personal data is:

• Performance of a task carried out in the exercise of official authority as provided for by
  • The Town & Country Planning Act 1990
  • The Town and Country Planning (Environmental Impact Assessment) Regulations 2017
  • The Planning Act 2008
  • The Housing & Planning Act 2016
  • The Planning (Listed Buildings & Conservation Areas) Act 1990
  • The Localism Act 2011
  • The Highways Act 1980
  • The Environment Act 1995
  • The Environmental Protection Act 1990
  • The Wildlife and Countryside Act 1981
  • The Countryside and Rights of Way Act 2000

Our legal basis for using your Special Categories of data is:

• Substantial public interest

Who we share the information with

Planning applications together with documents provided in support of those applications and any comments made thereon including the name and address of the consultee are published on our website.

We may share your information with partner organisations, including:-

• Statutory bodies and consultees
• The Planning Inspectorate (PINS)
• Other Public Bodies, including the Courts and Tribunal Service
• Government Agencies, such as the Local Government Ombudsman
• Government Departments, such as the Ministry of Housing, Communities and Local Government

External Auditors and regulators

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data

Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,
Phone: 01905 722233

Postal Address:
Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Service being provided

To administer the street naming and numbering functions.

Categories of personal data we need to collect

Name

Address

Contact Details

Financial

Consequences of failing to provide personal data

If you do not provide the required personal data it may delay or prevent your application from being processed.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Purpose of Processing & Lawful Basis

Service Delivery

Service planning/Improvement

Our legal basis for using your personal data is:

Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller by virtue of Sections 64 and 65 of the Towns Improvement Clauses Act 1847 (TICA) and Sections 17 and 18 of the Public Health Act 1925 (PHA).

Who we share the information with

We will not share your information with any third parties.

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Management of tenancy agreements, renewals and licenses to use Council property and land.

Categories of personal data we need to collect

Name

Address

Contact Details

Financial, including Rent Payable, Rent Paid and owed

Property rented

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Malvern Hills District Council are Data Processors supporting these purposes.

Purpose of Processing & Lawful Basis

Service Delivery

Service planning/Improvement

Prevention or Detection of Fraud/Crime

Our legal basis for using your personal data is:

Entering or performing a contract with the data subject

Who we share the information with

Malvern Hills District Council (finance/payments)

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF