How do I get my name on the Electoral Register?

The way you register to vote has changed

As from Tuesday 10 June 2014 the way you register to vote has changed. The new system is called Individual Electoral Registration, this means that everyone is responsible for their own voter registration.

PLEASE NOTE: You will need to supply your national insurance number and date of birth during this process.

How do I change my name on the Register?

You will need to inform the Electoral Services team of your new name, they will need to send you a form which must be completed. You will also need to provide evidence, usually a marriage certificate or deed poll, but please do not send any original documents as they cannot be returned by post. If you vote by post and your signature has changed you will also need to re-apply for a postal vote otherwise you risk your ballot papers being rejected.

Register of Electors

The Register of Electors (Electoral Roll) is a list of all the people eligible to vote who reside in the area. The Register of Electors is published on the 1st December each year and is in force for the following twelve months.

There are two versions of the electoral register - the full register and the edited register.

The Full Register

The Full Register - lists everyone who is entitled to vote. The register can be viewed under supervision at the council offices, you may only make handwritten notes, you must not use the information for commercial or marketing purposes, you may only be able to view the register for a limited time. Please note the Register is ordered by address only and is not searchable by name. Only certain people and organisations can have copies of the full register, and they can only use it for specified purposes. These include electoral purposes, the prevention and detection of crime and checking your identity when you apply for financial arrangements. The law says who can have a copy of the full register and what they can use it for.

Details of others who can have copies of the full register and what they can use it for are given in the Representation of the People (England and Wales) (Amendment) Regulations 2002 (SI 2002 No.1871). It is a criminal offence not to comply with the regulations. For example, it is a criminal offence either to pass the full register on to anyone or to use it for any purpose, except as allowed by the regulations. These regulations are available on the internet at or you can buy a copy from The Stationery Office Ltd.

The Edited Register

The Edited Register - leaves out the names and addresses of people who have asked for their names to be excluded from that version of the register. The edited register can be bought by anyone who asks for a copy and they may use it for any purpose. There are prescribed fees for the purchase of this register. To purchase this register please contact the electoral services office on 01905 722530 or email: This email address is being protected from spambots. You need JavaScript enabled to view it.

You can choose whether to opt-out at the time of registering. Or you can change your preference any time by emailing This email address is being protected from spambots. You need JavaScript enabled to view it., please include your full name and registered address in your email.

Who is eligible to vote?

In order to be included on the Register of Electors you need to be:-

  • a resident at a qualifying address in the area

  • aged 18 years or over

  • not subject to any legal incapacity to vote (age apart)

  • one or more of the following:

  • a British, Commonwealth, Irish or other European Union citizen

  • an overseas elector

  • a member of HM Forces or the spouse of a member of HM Forces

  • a Crown servant employed outside the United Kingdom

European citizens are allowed to vote in European and Local Elections only.

Overseas Electors are allowed to vote in Parliamentary and European Elections only.

The eligible European Union states are:
Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Ireland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

Why should I register?

  • If you do not register then you cannot exercise your democratic right to vote in any election.
  • Financial institutions use the Register of Electors for credit reference purposes and if you are not included you may find it difficult to obtain credit, open a bank account, purchase a contract mobile phone, or get a mortgage.
  • It is your responsibility to register and it is an offence to fail to do so. You can be fined up to £1,000 for failing to return your Annual Canvass form.

How can I view the Register?

You can check the Edited Electoral Register at

Customer Service Centre
The Hive
Sawmill Walk
The Butts
Worcester WR1 3PB

Worcester City Council
The Guildhall
High Street

What if I am unable to get to the polling station on election day?

If you are unable to go to your Polling Station on Election Day, you can apply to vote by post or apply to vote by proxy (a proxy is someone who votes on your behalf).

What is a postal vote?

A postal vote means that you receive your ballot paper by post before the election and return it the same way.

You remain personally responsible for completion of the paper and its return. You do not have to provide a reason for wishing to vote by post, and may apply for one election, a number of elections between two dates, or for a permanent postal vote. Instructions on how to complete the postal vote will be included with the ballot paper.

If you have a postal vote you will not be allowed under any circumstances to vote in person at the polling station.

You do not need to provide a reason for requesting a postal vote unless you are requesting it be sent to an address other than your registered address.

  1. Application Form to Vote by Post

What is a proxy vote?

A proxy vote allows you to appoint another person to vote on your behalf, either at a polling station or by post, the person you appoint must be a registered elector. To be eligible to appoint a proxy, you must give a reason for your inability to attend the polling station.

for example:

  • You have a physical disability.

  • Your job takes you away from home on a permanent or unpredictable basis, or on the day of the election.

  • You will be on holiday when the election takes place.

If you appoint a proxy and your circumstances change so that you are able to get to the polling station, you may vote yourself provided that the proxy has not already voted on your behalf or applied to cast your vote by post..

There are two types of Proxy application forms.

  1. Application Form to Vote by Proxy for a Particular Election
    This proxy vote will only last for a single election but only requires you to provide a reason for the application. Use this if you would normally be able to vote in person.
  2. Application Form to Vote by Proxy for a definite or indefinite period
    This proxy vote lasts for a definite or indefinite period but requires you to provide evidence or a supporting declaration. Use this if you are normally unable to vote in person due to a disability or other medical reason, or if your job or education takes you away from home for long periods.

Please return completed Application Forms to:

Electoral Registration Officer
Worcester City Council
The Guildhall
High Street

Completed forms can be scanned and sent to This email address is being protected from spambots. You need JavaScript enabled to view it., they must be clear and legible.

Applications for a proxy vote must be made no later than 6 working days before an election. If your circumstances change after this date you may be able to apply for an emergency proxy. You can apply for this up to 5pm on polling day but you must provide evidence or a supporting declaration. Please contact the Electoral Services team to apply.

If in any doubt please contact the Electoral Registration Officer for further advice.