HMO Licence Application Process

This is the process your application will follow as it moves towards the granting of an HMO licence.

Step 1 - Prepare to apply for your licence

INCOMPLETE APPLICATIONS WILL BE REJECTED

If you do not provide the correct information when asked or do not upload the relevant documents, your application will be rejected. It is therefore very important that you have the relevant information and documents to hand BEFORE you start your online application.

• Basic Disclosure Certificate – the licence holder must provide a Basic Disclosure with their licence application. This is to be dated within the last 12 months. The licence holder must upload this certificate to their application within 28 days of submission. See step 2 below for how to apply. 
• Planning permission – planning permission may be required in order to use a property as an HMO. HMO licensing does not grant exemption from the need to obtain planning permission. You will need planning permission for the following scenarios. Please note that planning permission may or may not be approved.
  
  If you are unsure, contact the Planning department for further information. Planning and licensing have different objectives and separate legislation. You will need to comply with both Article 4 and HMO Licensing.

• Floor plan – You MUST upload a sketch of a floor plan, including room dimensions (not required to be scaled). This must also include the location of all smoke alarms and carbon monoxide detectors (mark SD and CM on the plan where they are located).
• Certificates - properties MUST comply with pdf Standards, Conditions and Management Regulations (219 KB) before submitting your application. You MUST therefore upload the following current safety certificates and reports where applicable. It is the responsibility of the landlord to ensure that these documents are kept up to date and made available to tenants at all times. Worcester City Council reserves the right to request a copy of any certificates at any time. These should be sent to the authority within seven days of receiving a written request.

  • Gas Safety Certificate (required for properties with a gas supply)

  • Electrical Safety Certificate

  • Fire Alarm Test Certificate

  • Fire Extinguishers Test certificate (or proof of purchase if extinguishers are less than 12 months old)

  • Emergency Lighting Certificate (required for HMOs with 3 or more storeys)

  • Portable Appliance Testing (PAT) certificate (required for appliances over 12 months old)

  • Energy Performance Certificate (EPC)

  • Fire Risk Assessment (see also Fire safety risk assessment: sleeping accommodation)

  • Tenancy Agreements (where applicable – please see section above on Planning Permission)

• Declaration - you MUST complete the declaration at the end of the application and submission of the form will constitute your agreement in the absence of a signature.  Please note that it is a criminal offence to make a false statement in an application for an HMO licence or fail to comply with any condition of the licence.
• Fee payment - the correct fee MUST be paid when the application is submitted. You will be able to submit your payment online before completing the application. Payment can be made with a credit or debit card.

Step 2 - Applying for a Basic Disclosure Certificate

A Basic Disclosure contains only convictions considered unspent under The Rehabilitation of Offenders Act 1974. The Disclosure and Baring Service (DBS) process criminal record check requests, and issue a certificate (disclosure) detailing the applicants convictions, or state that they have none.

• You can apply via DBS if you live in England and Wales.
• You can apply via nidirect if you live in Northern Ireland.
• You can apply via mygov if you live in Scotland.

The fee for a Basic Disclosure is £25. You will need to pay using a credit or debit card.  All major cards are accepted. Please have your card details handy before you proceed.

You will be asked to provide:

• Your address history for the past five years
• Your National Insurance number

You will need to register with Gov.uk Verify if you have not previously done so. It will take about 15 minutes to set up and you will need proof of identity (for example a passport, valid driving licence or birth certificate).

The Disclosure and Barring Service website advises that requests take up to 14 days to process. Please upload your certificate to your licence application once received. You do not need to post the original document to the Council. 

Step 3 - Apply & pay online for an HMO licence

The HMO application is online and your application can be submitted once the form has been completed correctly and your payment has been made.

After submitting the form, you will receive a separate email (within 24 hours) with instructions on how to upload your supporting documents.

We will not be able to process your application until all the documents have been submitted.

1. Apply for an HMO licence
2. Pay for the application online
3. By ticking the box and submitting the form you understand that this constitutes your signature
4. You will receive an automatic response confirming the submission of your application form
5. Within 24 hours, you will receive a second email with instructions on how to submit your documents

Step 4 - Verification of online application

We process the online application form by:

• Verifying the documents you have submitted
• Checking that you as a landlord are a "Fit and Proper Person"
• Ensuring suitable management arrangements are in place if you are not eligible to manage the property yourself
• Checking that you have paid the correct fee and have the correct planning consent
• Ensuring that your property is compliant and eligible for a licence

An officer will arrange an inspection of the property to confirm compliance with the licensing requirements and the Standards, Conditions and Management Regulations.

• An inspection of each HMO will also be carried out under the Housing Health and Safety Rating System (HHSRS),which is set out in the Housing Act 2004.This will include a risk assessment of the effect of housing conditions on the health and safety of occupiers.
• Further conditions to carry out certain work may be included as part of the licence
• At the time of inspection, the officer will need to see a copy of the licence holder's photo identification. This can be a passport or a photo card driving licence. Please ensure that the licence holder is present at the inspection.

If the Council intends to grant the licence, a draft licence with conditions will be emailed to the applicant, licence holder and all interested parties. All recipients will have 28 days to respond to the terms and conditions of the licence.

If the Council is minded to refuse the licence, a letter detailing the decisions and the reasons for refusal will be sent to the applicant, licence holder and all interested parties. All recipients will have 28 days to respond to the decision.

Please note that you are submitting a declaration stating that the property complies with pdf Standards, Conditions and Management Regulations (219 KB)  at the time of application. It is an offence to make a false statement in an application for an HMO licence. In the application, you will have the opportunity to tell us of any areas where your property may not comply. You will be contacted directly to discuss this information before a decision is made. 

If you have not disclosed all relevant information and we have concerns that a property is operating as a non-compliant HMO we reserve the right to inspect the property.

Step 5 – Licence

If we do not hear from you within 28 days of issuing the draft licence, we will automatically issue a full licence to the applicant, licence holder and all interested parties.

If we do not hear from you within 28 days of informing you of our intent to refuse the licence, the licence will be refused. You have a right to appeal this decision.   

Step 6 - Details added to the Public Register of Houses in Multiple Occupation (HMOs)

The Council has a duty under the Housing Act 2004 to maintain a public register of all licensed properties. Therefore your details will be added to the public register once you have been issued a licence. The pdf public register is available on our website (113 KB)  and updated monthly.

Step 7 Appointment for a property inspection

An officer will arrange an inspection of the property to confirm compliance with the licensing requirements and the pdf Standards, Conditions and Management Regulations (219 KB) .

An inspection of each HMO will also be carried out under the Housing Health and Safety Rating System (HHSRS), which is set out in the Housing Act 2004.This will include a risk assessment of the effect of housing conditions on the health and safety of occupiers.

Further conditions to carry out certain work may be included as part of the licence

At the time of inspection, the officer will need to see a copy of the licence holder's photo identification. This can be a passport or a photo card driving licence. Please ensure that the licence holder is present at the inspection.

Electronic Form

An electronic (web and email) form has been adopted to make the licence application process as efficient as possible. These methods have become standard business practice in the general community and have been embraced by the Council.

• Applicants who do not have their own email address can nominate a relative, friend or colleague to receive email communications on their behalf.
• All correspondence, including the licence, will be sent via email. It is important to make sure that your email address is entered correctly on the form.
• Applicants who do not have their own access to the web can arrange with a relative, friend or colleague to submit an application on their behalf. Public computers are also available (for example, in libraries).
• Applicants unable to make an online application may obtain a paper version at our discretion and assessed on an individual case by case basis by requesting a copy from the Private Sector Housing Team at This email address is being protected from spambots. You need JavaScript enabled to view it.. .

Anyone who would like further information about an application for a licence or require general advice should contact:

Worcester City Council
Strategic Housing and Community Activity Services
The Guildhall
High Street
Worcester
WR1 2EY

Tel: 01905 722288

Email : This email address is being protected from spambots. You need JavaScript enabled to view it.