Privacy Notice: Community Events

Community Event Applications Privacy Notice

Service being provided

Facilitation and support of community led events.

Categories of personal data we need to collect

• Name
• Address
• Contact Details
• Signature
• Financial
• Date of Birth

Special Category data we need to collect

None

Consequences of failing to provide personal data

If you do not provide the required personal data, it may delay or prevent approval of your application.

Data Controller and Processors

The Data Controller is Worcester City Council. 

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.  

Purpose of Processing

• Service delivery - enable the approval of a community event
• So that we can contact you to: Confirm your application; Provide updates on your application (such as, but not limited to, unforeseen cancellations; We will advise you of any changes to our policies and procedures, or any other relevant matters.
• Service planning/improvement
• Contacting you in order to discuss your application

Our lawful basis for using your personal data is:

Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller or in a third party to whom the data is disclosed (Regulation 1(e))

Our lawful basis for using your special category data is:

N/A

Source(s) of data

• The data subject (you directly)
• Community Event application form

Who we share the information with

We will not share your information with any third parties. 

Details of data transfers to a country outside the EU and safeguards in place 

N/A

The existence of automated decision making  

N/A

How long we hold your information

We will only keep your information for three years or the minimum period necessary.

The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual’s right to withdraw consent at any time

N/A

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled, please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. 
 
The ICO’s address:        

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

Website: https://www.ico.org.uk/make-a-complaint