The Worcester Victorian Christmas Fayre Privacy Notice

Service being provided

Organisation and administration of the annual Worcester Victorian Christmas Fayre including facilitation of market stalls, entertainment and coach bookings.

Categories of personal data we need to collect

• Name
• Address
• Contact Details
• Financial
• Age of children involved in performing entertainment
• Signatures

Categories of ‘special’ personal data we need to collect

Disability – to facilitate appropriate arrangements for coach bookings only.

Consequences of failing to provide personal data

If you do not provide the required personal data it may delay or prevent your coach, stall or entertainment booking.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.  

Cotswold Markets, Malvern Hills District Council and West Mercia Police are Data Processors supporting this purpose.

Purpose of Processing & Lawful Basis

• Service Delivery
• Service planning/Improvement
• Prevention or Detection of Fraud/Crime

Our legal basis for using your personal data is:

• Data subject has given their consent
• Entering or performing a contract with the data subject

Our legal basis for using your Special Categories of data is:

processing is necessary to protect the vital interests of the data subject

Who we share the information with

• Cotswold Markets (Partner Agency)
• Malvern Hills District Council (Invoicing/Payments)
• West Mercia Police (Traffic Management)

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right to have your personal data Erased
• Your Right to Restrict our processing of your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:
 
Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF