Democratic Services Privacy Notice

Service being provided 

Administration of meetings of Worcester City Council’s Boards, Committees, Sub-Committees, Panels and full Council meetings as well as providing direct support to councillors.

Source of data

In relation to licensing matters we receive your personal information from Worcestershire Regulatory Services. We may also receive your information from other Borough/County/District Councils.

Categories of personal data we need to collect

• Name
• Address
• Contact Details
• Date of Birth
• Signatures
• Audio recording of meetings
• DVLA information

Information required as part of elected members’ Disclosable Pecuniary Interests (and that of their spouse, civil partner, or somebody with whom they are living as a husband or wife or civil partner) including:

• Employment,
• Payments,
• Securities,
• Contracts with the local authority,
• Land in which they have a beneficial interest,
• Licences to occupy land,
• Tenancies.

Categories of ‘special’ personal data we need to collect

• Disability
• Medical
• Criminal Record
• Political Affiliation

Consequences of failing to provide personal data

If you do not provide the required personal data we maybe unable to perform our statutory functions or tasks carried out in the public interest.

Data Controller and Processors

• The Data Controller is Worcester City Council
• The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Purpose of Processing & Lawful Basis

• Service Delivery
• Service planning/Improvement
• Prevention or Detection of Fraud/Crime

Our legal basis for using your personal data is:

Compliance with a legal obligation and performance of a task carried out in the public interest in accordance with the Local Government (Miscellaneous Provisions) Act 1976, Local Government (Miscellaneous Provisions) Act 1982, Local Government (Access to Information) Act 1985, Licensing Act 2003, Gambling Act 2005, Localism Act 2011 and the Local Government Act 2000.

Our legal basis for using your Special Categories of data is:

Processing is necessary for reasons of substantial public interest based on the above legislation.

Who we share the information with

Audio recordings of meetings, Members’ contact details and registrable interests are published on the Council’s website.

The name and contact details of applicable Councillors will be shared on appointment to outside bodies

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer

Worcester City Council

The Guildhall

High Street

Worcester

WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:

Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF