Service being provided

Delivery of the Planning Policy Service including notification of consultations, retention of responses and adoption of policy documents. Retention and maintenance of the Self Build Register.

Categories of personal data we need to collect

  • Name
  • Address
  • Contact Details
  • Signatures

Categories of ‘special’ personal data we need to collect

Racial or Ethnic Origin – Self Build Register only

Consequences of failing to provide personal data

If you do not provide the required personal data it may prevent us from taking you response to a consultation into consideration.

If you no longer wish for us to write to you to seek your views you can contact us at any time via This email address is being protected from spambots. You need JavaScript enabled to view it. though please note if this is done before the adoption of a Development Plan Document or Supplementary Planning Document which you have commented on we may not be able to take your views into consideration.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Purpose of Processing & Lawful Basis 

  • Service Delivery
  • Service planning/Improvement

Our legal basis for using your personal data is:

Compliance with a legal obligation to which the data controller is subject – The Planning Act 2004 (as amended) and The Self-Build and Custom House Building Act 2015

Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Our legal basis for using your Special Categories of data is:

Processing is necessary for reasons of substantial public interest, on the basis of the above legislation.

Who we share the information with

Worcester City Council works in partnership with our neighbouring authorities Malvern Hills District Council and Wychavon District Council to develop and deliver the South Worcestershire Development Plan. Any responses to consultations linked to this plan are shared across the three authorities.

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
WR1 2EY 

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:

Information Commissioner's Office,

Wycliffe House
Water Lane