Football Pitch Hire Privacy Notice

Service being provided

Football Pitch Hire

Categories of personal data we need to collect

• Name
• Address
• Email
• Telephone number

Consequences of failing to provide personal data

If you do not provide the required personal data, it may delay or prevent the processing of the booking of football pitches.

Data Controller and Processors

The Data Controller is Worcester City Council. 

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.  

Purpose of Processing

• Enable the booking of a football pitch
• Enable charging/invoicing for the use of the pitches
• So that we can contact you to:
  • Confirm your booking
  • Provide updates on your booking (such as, but not limited to, unforeseen cancellations
  • We will advise you of any changes to our policies and procedures, including changes to our usage policies, future booking processes, or any other relevant matters. 

Our lawful basis for using your personal data is:

·       Entering or performing a contract with the data subject (Regulation 1(b))

Source of data

The data subject (you directly).

Who we share the information with

We will not share your information with any third parties.

Details of data transfers to a country outside the EU and safeguards in place 

Not Applicable. 

The existence of automated decision-making  

Not Applicable.

How long we hold your information

We will only keep your information until the end of the current season you have applied in or 31^st August following that season. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled, please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. 
 
The ICO’s address:        

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

Website: https://www.ico.org.uk/make-a-complaint