Design Review Panel - Privacy Notice

The Notice explains how we will treat any personal information that you do give us as part of your Expression of Interest in being a Panel Member and if you are appointed to the Panel, and when we will delete your personal information.

Service being provided

Providing the opportunity to be invited to join the Council’s Design Review Panel and to provide feedback on development proposals as part of the work of the Design Review Panel.

Categories of personal data we collect

• Name
• Contact Details
• Professional and Technical Skills and experience relevant to design of development, the built and natural environment

Categories of ‘special’ personal data we collect

• Disability
• Racial or Ethnic Origin
• Religion or Belief
• Sexual Orientation
• Gender Identity
• Maternity and Pregnancy
• Political affiliation

Consequences of failing to provide personal data

• If you do not provide the required personal data, it may prevent you from being appointed to the Panel.

Data Controller and Processors

The Data Controller is Worcester City Council.

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Purpose of Processing 

• To provide a Design Review Service to assess and provide feedback to applicants/agents/architects on design quality
• To contact you regarding the appointment and administration of the Panel
• Service planning / improvement (informing decision-making and development outcomes)
• To eliminate discrimination and advance equality under the Equalities Act 2010.

Our lawful basis for using your personal data under Article 6 of the UK General Data Protection Regulations (GDPR) is:

• Data subject has given their consent (Regulation 1(a)) – if requested for specific purpose, e.g. see ‘Who we share the information with’ section below.
• Performance of a task carried out in the public interest (in accordance with Regulation 12 of The Town and Country Planning (Local Planning) (England) Regulations 2012).
• Processing is necessary for compliance with a legal obligation under the Equalities Act 2010.

Our lawful basis for using your Special Categories of data under Article 9 of the UK General Data Protection is:

• Processing is necessary for reasons of substantial public interest, specifically to ensure equality of opportunity or treatment.

Source(s) of data

• The data subject (you directly)
• Expression of Interest Application

Who we share the information with:

We will not share your personal information with any other third parties unless the law requires us to do so or we have specifically sought your permission, for example to make Panel membership information available on the Council’s website.

How long we hold your information

• Information obtained as part of Expression of Interest for individuals not appointed to the Panel – 2 months after collection  
• Information regarding Panel members – 12 months after last attendance at a Design Review Panel meeting 

The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to have your personal data Erased
• Your Right to Restrict our processing of your personal data
• Your Right to Object to how we use your personal data (Applicable except when obtained by consent)
• Your Right to complain to the Information Commissioner

Individual’s right to withdraw consent at any time

• You have the right to withdraw consent at any time for use of your personal information obtained by consent for a specific purpose, e.g. see ‘Who we share the information with’ section below.

Individual right to complain about how your data is handled

If you dissatisfied with how your personal information is handled, please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Phone: 01905 722233 

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester 
WR1 2EY

If you still have concerns following our response, you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address:

Information Commissioner's Office,
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Online: Please see the ICO Online Contact Form